Datasets sharing
- is meant as making your datasets known to the whole world and to society
- does NOT necessarily mean Open Access nor Public; datasets can be shared with Closed or Restricted Access
- does NOT have to happen immediately nor while you are still working on the project; data can be shared after your scientific paper is published
- is NOT the same as sharing the result of your research by publishing an article; datasets are the collection of values used in your article or manuscript
1. Which datasets will be shared and made available (for the society) after the end of the project? Distinguish open access datasets from restricted or closed access datasets.
Asked by
[FWO, ERC, H2020, BELSPO, HorizonEurope]
Meaning
What does open, closed and restricted access mean?
- Open access: there are no restrictions on access to the data; anyone can view and download a copy.
- Closed access: a description of your dataset is published (metadata); however, the dataset can only be accessed by its subject, owner or holder.
- Restricted access: a description of your dataset is published (metadata) and provides information on how to apply for access to the data (registered access, access upon request etc…).
- Embargoed: the dataset can’t be accessed until the end of a specified time period, after which it becomes Open, Closed or Restricted access.
Example answers
- Open access: Datasets [Name] and [Name]; Restricted access: Datasets [Name] and [Name]; Closed access: Datasets [Name].
- All datasets will be open access.
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | Data sharing and reuse | Which data will be made available after the end of the project? |
| BELSPO | Data sharing and reuse | Which data will be made available after the end of the project? |
| ERC | Making data openly accessible | which data will be made openly available? which data will remain closed |
| H2020 | Making data openly accessible | Specify which data will be made openly available? |
| HorizonEurope | Making data accessible | Will all data be made openly available? |
| ScienceEurope | 4b. How will other legal issues, such as intellectual property rights and ownership, be managed? What legislation is applicable? | • Explain who will be the owner of the data, meaning who will have the rights to control access: › Explain what access conditions will apply to the data? Will the data be openly accessible, or will there be access restrictions? In the latter case, which? Consider the use of data access and re-use licenses. › Make sure to cover these matters of rights to control access to data for multi-partner projects and multiple data owners, in the consortium agreement. |
2. Are there any factors restricting or preventing the sharing of (some of) the data? Per dataset with restricted or closed access, provide a rationale for doing so.
Asked by
[FWO, ERC, H2020, BELSPO, HorizonEurope]
Example answers
- For dataset [Name], the legal agreement with a 3rd party states the following: [explain briefly].
- Dataset [Name] contains personal data that require restricted access, only metadata will be open.
- For dataset [Name], the researcher involved and the IP team will make the necessary arrangements in order to maintain the embargo on the data access, at least until essential steps in securing intellectual property have been taken.
- There are no restricting factors for any datasets.
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | Data sharing and reuse | Are there any factors restricting or preventing the sharing of (some of) the data (e.g. as defined in an agreement with a 3rd party, legal restrictions)? |
| BELSPO | Data sharing and reuse | Are there any factors restricting or preventing the sharing of (some of) the data (e.g. as defined in an agreement with a 3rd party, legal restrictions)? |
| ERC | Making data openly accessible | the reasons for not giving access |
| H2020 | Making data openly accessible | If some data is kept closed provide rationale for doing so (legal, contractual, voluntary) |
| HorizonEurope | Making data accessible | If certain datasets cannot be shared (or need to be shared under restricted access conditions), explain why, clearly separating legal and contractual reasons from intentional restrictions. Note that in multi-beneficiary projects it is also possible for specific beneficiaries to keep their data closed if opening their data goes against their legitimate interests or other constraints as per the Grant Agreement. |
| ScienceEurope | 4b. How will other legal issues, such as intellectual property rights and ownership, be managed? What legislation is applicable? | • Explain who will be the owner of the data, meaning who will have the rights to control access: › Explain what access conditions will apply to the data? Will the data be openly accessible, or will there be access restrictions? In the latter case, which? Consider the use of data access and re-use licenses. › Make sure to cover these matters of rights to control access to data for multi-partner projects and multiple data owners, in the consortium agreement. |
3. Per dataset, list the repositories in which data, metadata, code, software and related documentation will be shared. If research materials and protocols will be shared in centralised repositories, specify it below.
Asked by
[FWO, ERC, H2020, BELSPO, HorizonEurope]
Meaning
Some repositories give open access to the data as default; while other repositories allow restricted or closed access. Check the access conditions to the data before choosing a repository.
Example answers
- Datasets [Name] and [Name]: [Repository Name].
- RNA-seq on Arabidopsis: ArrayExpress. Code on Github.
- Biomodel of X protein complex: BioModels. Code and software on Github.
- Plasmids in Addgene.
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | Data sharing and reuse | Where/how will the data be made available for reuse? |
| BELSPO | Data sharing and reuse | Where/how will the data be made available for reuse? |
| ERC | Making data openly accessible | Where data are deposited. Where associated metadata and documentation are deposited. Where code are deposited |
| H2020 | Making data openly accessible | Specify how the data will be made available. Specify where the data and associated metadata, documentation and code are deposited |
| HorizonEurope | Making data accessible | Will the data be deposited in a trusted repository? Have you explored appropriate arrangements with the identified repository where your data will be deposited? |
| ScienceEurope | 5a. How and when will data be shared? Are there possible restrictions to data sharing or embargo reasons? | Explain how the data will be discoverable and shared (for example by deposit in a trustworthy data repository, indexed in a catalogue, use of a secure data service, direct handling of data requests, or use of another mechanism). |
4. Per dataset with restricted access, explain how access will be provided (under what conditions or procedure).
Asked by
[FWO, ERC, H2020, BELSPO, HorizonEurope]
Meaning
Check what conditions or procedures are required by recommended data repositories to access restricted datasets.
Example answers
- Access to [restricted dataset] can be granted only [explain under what condition].
- Access to restricted datasets will be granted by a Data Access Committee (DAC).
- Access to restricted datasets will be granted by the Institutional authentication procedure.
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | Data sharing and reuse | Who will be able to access the data and under what conditions? |
| BELSPO | Data sharing and reuse | Who will be able to access the data and under what conditions? |
| ERC | Making data openly accessible | permission(+format) |
| H2020 | Making data openly accessible | Specify how access will be provided in case there are any restrictions |
| HorizonEurope | Making data accessible | Will the data be accessible through a free and standardized access protocol? If there are restrictions on use, how will access be provided to the data, both during and after the end of the project? How will the identity of the person accessing the data be ascertained? Is there a need for a data access committee (e.g. to evaluate/approve access requests to personal/sensitive data)? |
| ScienceEurope | 4b. How will other legal issues, such as intellectual property rights and ownership, be managed? What legislation is applicable? | • Explain who will be the owner of the data, meaning who will have the rights to control access: › Explain what access conditions will apply to the data? Will the data be openly accessible, or will there be access restrictions? In the latter case, which? Consider the use of data access and re-use licenses. › Make sure to cover these matters of rights to control access to data for multi-partner projects and multiple data owners, in the consortium agreement. |
5. Per dataset, state when it will be made available. Is embargo foreseen?
Asked by
[FWO, ERC, H2020, BELSPO, HorizonEurope]
Meaning
Embargo: it is a defined period of time, imposed by the author, which prohibits access to data. After the embargo period, data becomes Open, Closed or Restricted access.
Check if the repositories of your choice allow embargo period.
Example answers
- All datasets listed in this DMP will be made available upon publication of research results.
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | Data sharing and reuse | When will the data be made available? |
| BELSPO | Data sharing and reuse | When will the data be made available? |
| ERC | Increase data reuse | Is embargo forseen? |
| H2020 | Increase data re-use (through clarifying licences) | Specify when the data will be made available for re-use. If applicable, specify why and for what period a data embargo is needed |
| HorizonEurope | Making data accessible | If an embargo is applied to give time to publish or seek protection of the intellectual property (e.g. patents), specify why and how long this will apply, bearing in mind that research data should be made available as soon as possible. |
| ScienceEurope | 5a. How and when will data be shared? Are there possible restrictions to data sharing or embargo reasons? | Explain when the data will be made available. Indicate the expected timely release. Explain whether exclusive use of the data will be claimed and if so, why and for how long. Indicate whether data sharing will be postponed or restricted for example to publish, protect intellectual property, or seek patents. |
6. Per dataset, state how it will be licensed to permit the widest re-use possible. If the re-use of some data is restricted, explain why and specify the length of time for which the data will remain re-usable.
Asked by
[ERC, H2020, BELSPO, HorizonEurope]
Meaning
Check if:
- Your funder requires application of specific licence on research data.
- The repository applies one default licence to all datasets.
- You can attach your own licence to your datasets in the repository or not.
Example answers
- All datasets: CC-BY-4.0. No time limit for reusability.
- Software [Name]: AGPLv3.
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | na | na |
| BELSPO | Data sharing and reuse | What licence will be used for Open Research Data? |
| ERC | Increase data reuse | How data is licensed. What data will remain re-usable and for how long. |
| H2020 | Increase data re-use (through clarifying licences) | Specify how the data will be licenced to permit the widest reuse possible. Specify whether the data produced and/or used in the project is usable by third parties, in particular after the end of the project? If the re-use of some data is restricted, explain why. Specify the length of time for which the data will remain re-usable. |
| HorizonEurope | Increase data reuse | Will your data be made freely available in the public domain to permit the widest re-use possible? Will your data be licensed using standard reuse licenses, in line with the obligations set out in the Grant Agreement? |
| ScienceEurope | 5a. How and when will data be shared? Are there possible restrictions to data sharing or embargo reasons? | Indicate who will be able to use the data. If it is necessary to restrict access to certain communities or to apply a data sharing agreement, explain how and why. Explain what action will be taken to overcome or to minimise restrictions. |
7. Per repository, specify if it provides a digital identifier to datasets and/or if it will resolve the identifier.
Asked by
[HorizonEurope]
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | na | na |
| BELSPO | na | na |
| ERC | na | na |
| H2020 | na | na |
| HorizonEurope | Making data accessible | Does the repository ensure that the data is assigned an identifier? Will the repository resolve the identifier to a digital object? |
| ScienceEurope | 5d. How will the application of a unique and persistent identifier (such as a Digital Object Identifier (DOI)) to each data set be ensured? | • Explain how the data might be re-used in other contexts. Persistent identifiers (PIDs) should be applied so that data can be reliably and efficiently located and referred to. PIDs also help to track citations and re-use. • Indicate whether a PID for the data will be pursued. Typically, a trustworthy, long-term repository will provide a persistent identifier. |
8. Will metadata be made openly available and licenced under a public licence? Check your funder requirements and specify the licence.
Asked by
[HorizonEurope]
Meaning
First, check the requirement of your funder about metadata availability and licence; then, check what repositories allows you to comply with those requirements.
Example answers
- Metadata will be made available in Zenodo under a CC-BY licence.
- Metadata will be made available in the institutional repository X under the licence Y, as requested by our funder.
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | na | na |
| BELSPO | na | na |
| ERC | na | na |
| H2020 | na | na |
| HorizonEurope | Making data accessible | Will metadata be made openly available and licenced under a public domain dedication CC0, as per the Grant Agreement? If not, please clarify why. |
| ScienceEurope | na | na |
9. Per dataset, specify for how long the data will remain available and findable and if metadata will be guaranteed to remain available after data is no longer available.
Asked by
[HorizonEurope]
Meaning
First, check the requirement of your funder about (meta)data availability and licence; then, check what repositories allows you to comply with those requirements.
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | na | na |
| BELSPO | na | na |
| ERC | na | na |
| H2020 | na | na |
| HorizonEurope | Making data accessible | How long will the data remain available and findable? Will metadata be guaranteed to remain available after data is no longer available? |
| ScienceEurope | na | na |