1. List which datasets will be preserved or not for some years after the end of the project and explain why (legal, contractual restrictions etc..).
Asked by
[FWO, ERC, H2020, BELSPO, HorizonEurope]
Meaning
Every funder or institution might requires to preserve the data, after the end of the project, for different number of years. Check requirements of your funder or institute about data preservation after the project.
Example answers
- All the generated datasets will be stored for long term.
- All relevant data for reuse and experiment replicability will be preserved for 10 years after the end of the project.
- Dataset [Name] will be deleted after [X] years because of the following [contractual, legal, ethical…] reasons: [explain].
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | Data preservation after the end of the project | Which data will be retained for the expected 5 year period after the end of the project? In case only a selection of the data can/will be preserved, clearly state the reasons for this (legal or contractual restrictions, physical preservation issues, …) |
| BELSPO | Data preservation after the end of the project | In case only a selection of the data can/will be preserved, clearly state the reasons for this (legal or contractual restrictions, physical preservation issues, …) |
| ERC | Allocation of resources and data security | secure storage in repositories for long term preservation and curation |
| H2020 | Allocation of resources | Describe costs and potential value of long term preservation |
| HorizonEurope | Allocation of resources | How will long term preservation be ensured? Discuss the necessary resources to accomplish this (costs and potential value, who decides and how, what data will be kept and for how long)? |
| ScienceEurope | 5b. How will data for preservation be selected, and where data will be preserved long-term (for example a data repository or archive)? | • Indicate what data must be retained or destroyed for contractual, legal, or regulatory purposes. • Indicate how it will be decided what data to keep. Describe the data to be preserved long-term. • Explain the foreseeable research uses (and/ or users) for the data. |
2. Where will datasets be stored for long term (archived) after the end of the project?
Asked by
[FWO, ERC, H2020, BELSPO, HorizonEurope]
Meaning
Check the website or ask the IT Team in your department or Institute for information about long term storage and data archive.
Example answers
- All datasets will also be stored for long term and archived in the [X center] of [University Name].
- Datasets to which data sharing restrictions apply will be stored in-house according to the following secure measures: [specify].
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | Data preservation after the end of the project | Where will these data be archived (=stored for the long term)? |
| BELSPO | Data preservation after the end of the project | Where will these data be archived (=stored for the long term)? |
| ERC | Allocation of resources and data security | secure storage in repositories for long term preservation and curation |
| H2020 | Allocation of resources | Describe costs and potential value of long term preservation |
| HorizonEurope | Allocation of resources | How will long term preservation be ensured? Discuss the necessary resources to accomplish this (costs and potential value, who decides and how, what data will be kept and for how long)? |
| ScienceEurope | 5b. How will data for preservation be selected, and where data will be preserved long-term (for example a data repository or archive)? | Indicate where the data will be deposited. If no established repository is proposed, demonstrate in the DMP that the data can be curated effectively beyond the lifetime of the grant. It is recommended to demonstrate that the repositories policies and procedures (including any metadata standards, and costs involved) have been checked. |
3. Estimate the costs for long term preservation (or archiving).
Asked by
[FWO, ERC, H2020, BELSPO, HorizonEurope]
Meaning
Specify the costs charged to your research team.
Multiply the cost in €/TB/Year, by the number of years and the volume of data which you are going to generate (as specified in the section about data volume).
Example answers
- Long term preservation of [X]TB for 10 years at [University Name] will cost about 2000€.
- The chosen data repositories preserve the data for free.
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | Data preservation after the end of the project | What are the expected costs for data preservation during these 5 years? How will the costs be covered? |
| BELSPO | Data preservation after the end of the project | What are the expected costs for data preservation? How will the costs be covered? |
| ERC | Allocation of resources and data security | secure storage in repositories for long term preservation and curation |
| H2020 | Allocation of resources | Describe costs and potential value of long term preservation |
| HorizonEurope | Allocation of resources | What will the costs be for making data or other research outputs FAIR in your project (e.g. direct and indirect costs related to storage, archiving, re-use, security, etc.)? |
| ScienceEurope | 6b. What resources (for example financial and time) will be dedicated to data management and ensuring that data will be FAIR (Findable, Accessible, Interoperable, Re-usable)? | Indicate whether additional resources will be needed to prepare data for deposit or to meet any charges from data repositories. If yes, explain how much is needed and how such costs will be covered. |
4. How will these costs (for long term preservation) be covered?
Asked by
[FWO, ERC, H2020, BELSPO, HorizonEurope]
Meaning
Check possible funding for covering costs of data storage.
Example answers
- These costs will be covered by [Name] funding.
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | Data preservation after the end of the project | What are the expected costs for data preservation during these 5 years? How will the costs be covered? |
| BELSPO | Data preservation after the end of the project | What are the expected costs for data preservation? How will the costs be covered? |
| ERC | Allocation of resources and data security | secure storage in repositories for long term preservation and curation |
| H2020 | Allocation of resources | Describe costs and potential value of long term preservation |
| HorizonEurope | Allocation of resources | How will these be covered? Note that costs related to research data/output management are eligible as part of the Horizon Europe grant (if compliant with the Grant Agreement conditions) |
| ScienceEurope | 6b. What resources (for example financial and time) will be dedicated to data management and ensuring that data will be FAIR (Findable, Accessible, Interoperable, Re-usable)? | Indicate whether additional resources will be needed to prepare data for deposit or to meet any charges from data repositories. If yes, explain how much is needed and how such costs will be covered. |
5. Data security: are the datasets safely stored in repositories for long term preservation and curation?
Asked by
[ERC, H2020, HorizonEurope]
Example answers
- The archiving system of [University Name] will guarantee data security.
Mapping among funders’ DMP templates
| Funder | DMP section | DMP question |
|---|---|---|
| FWO | na | na |
| BELSPO | na | na |
| ERC | Allocation of resources and data security | secure storage in repositories for long term preservation and curation |
| H2020 | Data security | Address data recovery as well as secure storage and transfer of sensitive data |
| HorizonEurope | Data security | What provisions are or will be in place for data security (including data recovery as well as secure storage/archiving and transfer of sensitive data)? |
| ScienceEurope | na | na |